Hotel Reservations Information
Reservation Deadline: January 10, 2014
How to Make Your Hotel Reservation
Click the button above
Reservations By Phone
Simply Call (800) 974-3084
Reservations By Fax
Just fill out the hotel reservation form and fax it to the NCBA/Nashville Housing Bureau with your Visa, MasterCard or American Express number and expiration date. Fax your form to (301) 694-5124.
Reservations By Mail
Complete the hotel reservation form and mail it with your credit card payment to:
NCBA/ Nashville Housing Bureau
PO Box 4088
Frederick, MD 21705
*NOTE* Rooms are assigned a first-come, first served basis by the NCBA/Nashville Housing Bureau. If all are sold out, a hotel will be assigned based on a referal system determined by NCBA. Be advised that we will not be offering shuttle service to hotels that are not our official host hotels.
Gaylord Opryland Resort & Convention Center
2800 Opryland Drive
Nashville, TN 37214
Inn at Opryland *
2401 Music Valley Drive
Nashville, TN 37214
Hyatt Place Nashville/Opryland *
220 Rudy’s Circle
Nashville, TN 37214
*-Indicates complimentary shuttle service provided between hotel and Gaylord Opryland.
Accommodation and Housing Notes
Why Use the NCBA/Nashville Housing Bureau?
Using the NCBA/Nashville Housing Bureau will save you money and time. NCBA has negotiated special room rates and room blocks in two Nashville hotels to house convention attendees. These hotels have been selected because they are all suitable hotels and are the closest to the Gaylord Opryland Resort & Convention Center. NCBA is financially contracted to these hotels for housing all convention attendees. If you book a room outside of NCBA’s official hotel, you lose these exclusive benefits:
- Special discounted room rates & rate assurance;
- No hassle, easy-to-make hotel reservation process with no prepayment required through NCBA/Nashville Housing Bureau;
- Networking opportunities by staying in same hotel with other convention attendees;
- Discounts on dining and shopping;
- Protection from hotel relocation;
- Online housing system for making reservations, changes and cancellations;
- Supporting your NCBA organization.
Room Blocks: Blocks of ten or more rooms may be reserved initially under one company name. A complete and final list of names must be submitted to the NCBA/ Nashville Housing Bureau on or before December 13, 2013, or the room block will be released (no reminders will be sent). Any company/organization reserving a block of ten or more rooms will also be required to sign an attrition agreement with NCBA. This agreement makes the company financially responsible to NCBA in case of cancellation of these rooms after the January 10, 2014 cut-off date.
Hospitality Suites: All requests for hospitality suites must be approved in advance by NCBA. Please call the NCBA Convention Department (open Monday through Friday, 8:00 am - 5:00 pm Mountain Time) at (303) 694-0305 for suite types and rates.
Housing Assistance: If you have questions, please contact the NCBA/Nashville Housing Bureau via e-mail at email@example.com. If you are having an issue with an existing reservation you may contact the NCBA/Nashville Housing Bureau by phone at (800) 974-3084. Please note that this phone number can not to be used to make new reservations.
Special Requests: If ADA (Americans with Disabilities Act) special assistance is required, please indicate this on the hotel reservation form or notify the hotel holding your reservation. If you have other special requests (i.e. floor location, or close to elevators) please use the “Special Needs or Other Requests” area on the reservation form or include a note to the housing bureau stating your needs. Special requests cannot be guaranteed; however, hotels will do their best to honor all requests. Hotels will assign specific room types upon check-in, based on availability.
Confirmations: The NCBA/Nashville Housing Bureau will send an acknowledgement of your reservation by email (if email address provided). Please check your confirmation for accuracy. If you do not receive an acknowledgement within 14 days, please contact the NCBA/ Nashville Housing Bureau immediately.
Changes: If you made your original hotel reservation using the on-line housing system, you may revisit the on-line system to make any necessary changes or contact the NCBA/ Nashville Housing Bureau by mail at the address below or by fax at (301) 694-5124 to change your reservation until January 10, 5:00 pm Eastern Time.
NCBA/Nashville Housing Bureau
PO Box 4088
Frederick, MD 21705
Cancellations: Your cancellation frees up a room for another attendee, so please cancel your reservation early if you will not be using it! There is no penalty for cancellations received by the NCBA/Nashville Housing Bureau on or prior to January 10, 2014. All cancellations received by the NCBA/Nashville Housing Bureau after January 10 will be assessed a one night's room and tax charge as a cancellations penalty regardless of when the reservation was received. Cancellations must be mailed, faxed or processed online by the NCBA/Nashville Housing Bureau. In addition, host hotels will charge an early departure fee for guests departing earlier than their stated departure date. To avoid this fee, be sure you give your correct departure date when you check in at your confirmed hotel.
After the Cut-Off Date: The NCBA/Nashville Housing Bureau will continue to accept hotel reservations through January 15, 5:00 pm Eastern Time based on availability. After January 15, NCBA encourages you to call the official convention hotel, as the hotel will honor our special discounted rates and may have rooms available. To receive the hotel's telephone number, contact NCBA at firstname.lastname@example.org, Monday through Friday between 8:00 am - 5:00 pm Mountain Time.
Housing Problems: Please call the NCBA Convention staff at (303) 694-0305 or e-mail email@example.com if you have any problems with the housing process. If you encounter any problems once you arrive in Nashville, see the Convention staff in the Cattle Industry Headquarters Office at the Gaylord Opryland Resort & Convention Center. We will be happy to assist in the resolution of your problem with one of our official convention hotels.
- All room rates are plus applicable per room night taxes, currently 9.25% State Tax and 6% Occupancy Tax (subject to change), and $2.50 per room per night city tax (subject to change) and might include a resort fee.
- Convention room rates are in effect for attendees arriving up to 3 days prior (January 26) and remaining up to 3 days after (February 11).
- Additional charges will apply for rooms with 3-4 adult occupants unless otherwise noted.
- Rooms will be available at the hotel’s check-in time. Guests arriving earlier will be asked to check their baggage until sleeping rooms are ready
- Hotel room rates may include a resort fee and also include an NCBA rebate and those hotels offering a shuttle service to the Convention Center include an additional subsidy to NCBA.