National Cattlemen’s Beef Association Grassroots Representation Committee and Board of Directors Structure and Process
**National Cattlemen's Beef Association (hereby referred to as “the Association)
REPRESENTATION FOR STATE AFFILIATE ORGANIZATIONS
State Organizations earn Board representation and committee representation on each policy committee based on the following formula:
States affiliates with less than 150,000 head of beef cattle:$5000 First Board Seat
All other state affiliates:$10,000 First Board Seat
Each additional Board seat: $35,000
Seats are earned based on collective revenue from the affiliates respective organization fee and membership dues remitted.
Affiliate members earn a seat on each policy committee for each board seat. Affiliate members may appoint one person to each Joint Policy/Program Committee.
Association bylaws limit any one person to serving on only one policy, checkoff or joint industry policy/program committee. This means that you cannot appoint NCBA Federation or CBB directors from your state if they have already been appointed to a committee by the members they represent.
Committee terms begin with convention and run through summer conference meetings so they are consistent with NCBA’s planning and budgeting cycle.
NCBA affiliates are eligible to appoint members to NCBA Policy Committees and Joint Industry Policy/Program Committees. Appointments must be active NCBA members.
NOMINATING ADVISORY COMMITTEE
The Joint Industry Nominating Advisory Committee is composed of:
- Seven of the Association’s Policy Division directors, or former directors
- Seven of the Association’s Federation Division directors, or former directors
A. Nominating Advisory Committee Appointment Processes
The persons appointed to the Joint Industry Nominating Advisory Committee from each Division shall come from each of the seven regions.
- In each of the seven regions the State Beef Councils will elect one Federation Division director, or former director.
- In each of the seven regions the Policy Division affiliates will elect one Policy Division director, or former director.
From their seven members, the Association Coordinating Chair (the Association Past President, unless Past President is unable to fulfill duties) will designate a Committee Co-Chair for each committee section. In addition, the Association President shall appoint an overall Coordinating Chairman of the Committee (non-voting). This Coordinating Chairman shall be the Immediate Past President of the Association, or such other qualified person if the Immediate Past President cannot serve.
B. Terms of committee members
Terms of committee members are for three years, and no member may serve more than three consecutive terms.
C. Operation of Nominating Advisory Committee
The Joint Industry Nominating Advisory Committee shall operate as follows:
1.) Acting as a whole it shall seek candidates from industry regions and segments and interview them for
- President-Elect and Vice President of the Association
- Chair and Vice Chair of the Policy Division of the Association and Chair and Vice-Chair of the Federation Division of the Association.
- The Federation’s veal member of the Executive Committee of the Association
2.) After completion of the interviews, and in the presence of those members of the Joint Nominating Advisory Committee in attendance and from those interviewed
- the members of the Committee from the Policy Division and Federation Division of the Association shall recommend nominations for President-Elect and Vice President of the Association;
- the members of the Committee from the Policy Division of the Association, acting separately from the rest of the Committee, shall recommend nominations for its Chair and Vice Chair;and
- the members of the Committee from the Federation Division of the Association, acting separately from the rest of the Committee, shall recommend nominations for its Chair and Vice Chair and veal member of theFederation Section of the Executive Committee of the Association; shall recommend nominations for the Federation’s eight additional representatives to the Operating Committee;
3.) Non-binding Recommendations
- All recommendations of the Joint Industry Nominating Advisory Committee are non-binding recommendations only to any applicable board or body and shall not be construed as limiting or restricting the applicable board or body from nominating other individuals to serve in such capacities.
- A majority of each of Policy Division members and Federation Division members of the Committee shall constitute a quorum of the Committee.
A. Composition of Executive Committee
- Seven Policy Division regional vice presidents elected by the policy division affiliates in each of the seven regions, plus its elected chair and vice chair
- Seven Federation Division regional vice presidents elected by the state beef councils in each of the seven regions, one veal director elected by the Federation Board,plus its elected chair and vice chair
- President, President-Elect, Vice President and Immediate Past President.
- Affiliate Policy section seats (based on state investment level.)
- Affiliate Federation section seats (based on state investment level.)
- Ex-Officio non-voting members:
One state affiliate and beef council executive
Three elected CBB officers (at the discretion of CBB)
B. NCBA REGIONAL VICE PRESIDENT ELECTION PROCESS
- Call for Nominations – Written request for nominations sent to state affiliates (or beef councils) by September 15
- Submit Nominations – State affiliates (or beef councils) submit their nomination along with a candidate information sheet
- Circulate Nominations & Candidate Information – NCBA staff coordinator will circulate list of candidates and their candidate’s information sheet to all state affiliates (or beef councils)
- Regional Caucus – Annual Convention
- President/Chairman (or their designee) of the nominating organization will be given two minutes to verbally support their nominee.
- Candidates are encouraged to attend the caucus and be available for a short Q & A session.
- State affiliates (or beef councils) cast their votes to elect the Regional Vice President
- Term – The individual elected begins their three-year term immediately following the annual convention
C. Responsibilities of Executive Committee
- Exercise the authority of the Board of Directors when the board is not in session
- Establish the financial accounting procedures for the association and select the independent certified public accounting firm to conduct the annual audit
- Approve the President’s appointments for NCBA’s secretary, treasurer, committee and council leadership
- Hire and annually evaluate the Chief Executive Officer
- Assure implementation of association policy
- Serve as evaluator of the implementation of the Industry Long Range Plan
- Determine the locations of board and member annual meetings
D. Meetings, Voting, Quorum and Terms of Executive Committee
- The Executive Committee shall meet at least four times each fiscal year at a time and place determined by the president or any ten members of the Executive Committee.
- The Executive Committee is authorized to act based on concurring votes of a majority of its members voting by equalized vote, or a majority vote of a section (Policy or Federation sections) of the Executive Committee.
- Equalized voting means a vote in which the total votes cast are equalized so that the votes cast by all Policy Division directors and the votes cast by all Federation Division directors would each constitute 50 percent of the votes cast.
- A quorum is defined as a majority of Policy section members and a majority of Federation section members.
- Elected committee members serve for a term of three years, and may not serve in the subsequent year after completion of their terms. Appointed members serve for a one-year term and may not serve more than three (3) consecutive one-year terms.
E. Executive Committee Member Responsibilities
- Attend all Executive Committee meetings.
- As an individual, you have been elected by the Board of Directors to act on its behalf through your participation in the Executive Committee. Even though you always represent the organization that appointed you to the Board, your role on the Executive Committee is broader and intended to represent the whole Board at the national level.
- As a member of the Executive Committee, you are expected to be a “champion” for the organization and also a source of information to other Board members, state affiliates, state councils and others about NCBA. You receive more detailed information about the activities of the organization than do other Board members — seek out opportunities to inform people in the industry about NCBA.
- Inform elected officers or key staff of significant developments or activities that affect NCBA.
F. Possible Regional Responsibilities for Executive Committee Members
- There will be 7 regional vice presidents elected to the NCBA Executive Committee from the Policy Division and 7 from the Federation Division. In addition to their responsibilities as members of the Board and Executive Committee, they also have regional responsibilities.
G. State Executive Responsibilities for Executive Committee
- The ex-officio members who represents State Affiliate and State Beef Council staff executives are expected to bring to the Executive Committee the perspective of their state staff colleagues and to communicate back to them.